Defining User Roles in Your District

In the District view, Aspen contains several default roles for each group of users, including:

  • Grading Manager
  • Instructor
  • Student Attendance Manager
  • Guidance Counselor

Within each default role, user privileges are pre-defined by Aspen. For example, the Nurse role has privileges to access health data, but not conduct data. Roles also determine which views users can access. For example, the Nurse role might access the Health and School views.

However, you can further limit a user's role to a particular school and restrict the user from only accessing the school from within the school and not from other locations. For example, the nurse can access the health data for the middle school from within the school. But she also is a parent of a high school student. When signing on to the Family portal from home, she can view information about her child, but she cannot access the School view for the middle school and students' health data from home.

You can edit Aspen's default roles and their privileges, as well as create new roles. Once you determine the areas of Aspen a role can access, you can define the specific privileges a role has in each area. For example, you might define that guidance counselors can read student attendance information but cannot update or edit that information.

Notes:

To make changes to a default role and adjust security access, it is suggested to copy the default role, then edit it before creating new roles.

In addition to creating new roles, Intermediate Organization administrators can copy and customize security roles created at the District level. Only those security roles that allow access at the same organization level or below can be copied and customized.

To define roles: